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General Information

Location:
Adelaide
Ref#:
524869

Description & Requirements

Don’t come for an easy career. Stay for a rewarding one.  
At Santos, we do work that matters and always have. When you join us, so will you.  
As an ASX 20 global energy company, we’re committed to providing reliable and affordable energy to help create a better world for everyone.  
To make it happen, we work as One Team and ask ourselves, “How can we?” (Even when others say, “We can’t.”)  

We’re proud of our history as pioneers, problem-solvers, and pragmatists. And as we strive to achieve our Vision2040, we’ve got our sights set on a culture that is focussed and disciplined to drive value, and entrepreneurial and energised to leave a positive legacy.  
The difference isn’t just thinking big – it’s delivering on it too.  

As part of the team, you’ll tackle one of the most complex problems of our time. It’s no easy task, but nothing rewarding ever is. 

What you’ll do:
Based at our global headquarters in Adelaide, the Corporate Secretariat Paralegal/Administrator role is a lynch pin supporting Corporate Secretariat team in the delivery of key governance activities for an ASX top 20 organisation. 

Operating in a structured and fast paced environment, this role delivers outstanding administrative support activities to enable smooth coordination, running and delivery of Corporate Secretariat governance activities across the Santos Group. 

The role requires excellent attention to detail with the ability to manage competing and tight deadlines, to deliver key activities, including:
  • Assist in managing the operations of Santos Group subsidiary companies.
  • Support the preparation and delivery of Board and Executive Committee meetings, including drafting agendas, coordinating the submission of draft and final papers, and managing meeting logistics (venue, catering, etc.).
  • Distribute Board and Executive Committee materials via the Diligent platform.
  • Help manage the Board and Committee calendars as needed.
  • Provide email and diary management, travel coordination, and general administrative support for the Corporate Secretariat team.
  • Maintain accurate corporate records, both electronic and physical, including company registers.
  • Oversee licence management for software used by the Corporate Secretariat team with external vendors.
  • Liaise with internal and external stakeholders, including external agents, regarding meeting arrangements, document execution, governance requirements, and invoicing.
  • Assist the Corporate Secretariat team with budget tracking and internal reporting.
  • Support the planning and execution of Santos' quarterly, half-year, annual reporting, and Annual General Meeting.
  • Assist in verifying external reports by managing the Atticus verification software.
  • Identify and implement process improvements within the Corporate Secretariat function.
  • Prepare and lodge forms with government agencies such as the Australian Securities and Investments Commission (ASIC) and other regulators.
  • Perform general administrative tasks, including processing expenses and invoices, and reviewing them against fee estimates and internal reports.
  • We are seeking an individual with 5 plus years’ experience in a paralegal, executive or administrative assistant role or equivalent, ideally having worked in a legal or corporate secretariat team. 

What you'll Bring:
To succeed in this role, you will need to display a proactive approach, strong organisational skills, excellent accuracy, and attention to detail with an ability to prioritise and work to tight and changing deadlines to achieve results. The successful candidate will be professional, discrete, diplomatic, and able to maintain confidentiality. If this role sound like a great opportunity for yourself than we want to hear from you!

What you’ll get:  
Here, you’ll be amongst high-calibre people and get to work on industry-leading projects. We don’t shy away from solving tough problems at pace. We like it that way. You can expect to be challenged and supported; to learn and grow.  

At Santos, we’re committed to creating a workplace where everyone can thrive. This means a place that is safe; where you are valued and respected, and your contribution is recognised and appreciated. Join us, and you’ll play a role in this too. 
Each of our sites offer access to specific amenities that aim to create the best possible benefits to your health, wellbeing and performance.   

What you’re part of: 
Everywhere you turn you will be a part of a team who are coming together to contribute to our single uniting purpose - to provide reliable and affordable energy to help create a better world for everyone 
And because it’s not only what you do, but how you do it, you will also contribute to improving the living standards of the communities where we operate, building enduring and respectful relationships that serve a generation. It’s about each of us, and all of us – together.
 
How to Apply: 
Applications must be submitted via the online recruitment system before COB Tuesday 27 May 2025. 

Supporting a Diverse Workforce  
Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our ongoing success.   

We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.   
Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.